Don’t lug around important business documents and notes scribbled on scraps of paper. It’s easier to stay organised by using your iPad as a document scanner.
iPad cameras aren’t just for taking happy snaps. These days, they’re sharp enough to capture an entire page of text. By default, these photos are stored in your iPad’s camera roll. However, if you leave them there you’re not really making the most of the technology at your disposal.
Want to really see a productivity boost? It’s worth investigating apps that turn your iPad into a powerful document scanner. It can store, search, share and back up your images. This way, your important documentation is always at your fingertips whether you’re in a meeting with an important client or working out on site.
If you already use a note-taking app like Evernote or Microsoft’s OneNote then it’s simple to scan documents, add annotations and even embed them into your notes. You can categorise and tag images so they’re easy to find when you need them. Plus, you can use optical character recognition (OCR) to search through the text in the images. Cloud storage services like Dropbox, Google Drive and Microsoft’s OneDrive also support OCR.
Take advantage of cloud-based servies
The beauty of using cloud-based services is that your scans are automatically uploaded to the cloud. They’re also synced between your devices. This keeps them safe should disaster strike your iPad. Plus, it makes it easier for you to jump between your devices during the day and pick up working where you left off. Give some thought to your digital workflows when choosing the best apps and ecosystems for the job.
If you’re not already wedded to a particular document storage service, it’s worth taking a look at third-party apps like ScannerPro, Scanbot, Prizmo and Adobe Scan.
Scanning documents with your iPad when you’re on the move is quick and easy. Your scanning app automatically ensures the image is sharp and unnecessary details are cropped out. Along with pages of text, you might also scan business cards and receipts. This way you can automatically import the details into your address book and finance package respectively.
Even when you’re sitting at your desk it can be faster to reach for your iPad than fire up a desktop scanner connected to your PC. A desktop scanner with a document feeder might be more efficient for scanning long multi-page documents and converting them to formats like Adobe PDF. These can then be imported into your iPad app. It’s a handy way to ensure product documentation, schematics, repair manuals and contracts are always at hand when you need them.
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